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Indentity Theft | Identity Theft Protection | Identity Theft Prevention > Identity Theft Protection > Five Security Policies that Counter Identity Theft in the Workplace

Five Security Policies that Counter Identity Theft in the Workplace

By Amanda Randell
Published: Thursday, January 14th, 2010

330 hours is precious. Within that span of time, you could already be doing something enormously productive in your life. Looking at it from another perspective, 330 hours is the average amount of time an identity theft victim spends to repair damages. So, if you value such amount of time, it’s not too late to learn about identity theft protection. 

Identity theft, just like any other crime, can happen anywhere at anytime to anyone. It is one that starts out and succeeds in the lack of security. This means that identity theft protection most commonly work on strengthening security measures. They apply to people’s individual lives and to big corporations as well. One of the misconceptions people have is that the workplace can guard them from identity thieves. However, the only time you can really feel secured is when you get to read, understand and sign written policies created for identity theft protection. 

Note too that security policies should undergo changes as a company grows. At the increase of people getting on board comes the growth on new concerns. Updating security policies for a guarantee of effectiveness could be one of the best identity theft protection methods a company has for itself and its employees. So whether you manage a company or are one of its employees, here are some policies you can apply or propose or look for. 

Internet usage

The internet is a great source of one too many things. Unfortunately that includes malicious software like viruses, spyware, or Trojans. A policy on internet usage must clearly state the limits of computer usage among employees. That should include whether they are free to download things, send instant messages during work time, use internet services for personal use or not. 

Email and social networking

Identity theft lives on the technology of Email and social networking because such are powerful tools to spread information. This is the reason why identity theft protection in these areas are continuously developed and reminded. A good security policy in sending out emails and maintaining social media pages should see to it that confidential information about the company should never be revealed. Other than that, off-color humor and images should not be sent out from the company to protect its image. 

Key Control

The scope of identity theft protection should not end in securing cyber space connections. Thieves can always find and steal information from hard data and the only way they can do that is by getting in the building. A key control policy should track who currently holds and who can make duplicates of the mechanical key. 

Visitor Management

Identity thieves can strike any time of the day, unlike the typical crook who breaks in the house at night. One way to establish identity theft protection in this light is to monitor who pays the company a visit. The security policy should define what to be done with visitors: Should they be escorted at all times? What areas could they freely access? What identification should they surrender? How could they be identified? 

Non-disclosure agreement

Especially in companies, identity theft protection should center on the dissemination of information whether it be via email, social media or verbal communication. Employees must be fully aware of what information about the company and their colleagues should be kept within the walls of the office and should not be shared to others.

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